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Microsoft Outlook

To use Outlook for sending and receiving E-mails, follow the steps given below:

  1. 1. Open Microsoft Outlook 2003. Open the Tools menu and then click on E-mail Accounts.

















  3. 2. On the E-mail Accounts dialog box, select the Add new e-mail account option. Click Next.






















  5. 3. In the Server Type dialog box, select the incoming mail server type which is appropriate for you. Click Next.






















  7. 4. In the Internet E-mail Settings, under the User Information, various boxes are provided which should be appropriately filled.
    • In the Your Name box fill in your preferred name.
    • If your mail server is POP3, in the Incoming Mail Server box enter pop.yourdomainname.com.
    • If your mail server is IMAP, then fill the Incoming Mail Server box with imap.yourdomainname.com.
    • In the Outgoing Mail Server box enter smtp.yourdomainname.com.
    • In the Logon Information enter your complete User Name and Password.






















  9. 5. Click on the More Settings button. Click the Outgoing Server tab. The Myoutgoing server (SMTP) requires authentication checkbox should be checked. Click Ok.






















  11. 6. Close the E-mail Accounts dialog box by clicking Finish.






















  13. 7. Click Send/ Receive button and then select Send/Receive option to download all your mails.















Please Note

The port generally used for STMP Server/ Outgoing Mail is 25, but sometimes the use of port 25 for STMP servers might be blocked by your ISP. If you encounter problems in sending mails with the above setting, it is advisable to confirm if your ISP is blocking port 25.
UDI System allows you to use an alternate port 2525 for sending mails incase port 25 is blocked.


  1. 1. Go to Tools menu on Microsoft Outlook 2003 and then click E-mail Accounts.

















  3. 2. View or change existing email accounts should be selected. Click Next.






















  5. 3. In the E-mail Accounts dialog box, the E-mail account which needs to be changed should be selected. Click Change.






















  7. 4. Click on the More Settings option in the Internet E-mail Settings dialog box.






















  9. 5. Select the Advanced tab, In the Outgoing server (SMTP) the port number can be changed from 25 to 2525.






















  11. 6. On this dialog box click OK and then to the save the changes made click Next and Finish.